ICTE Edinburgh 1999 Conference Notes

Conference Check-In and Location

Conference check-in and on-site registration will be in the Concourse of Appleton Tower, on the campus of the University of Edinburgh. The ICTE Edinburgh 1999 registration desk will be open on Sunday afternoon from 14:00 until 19:00.  From Monday through Wednesday during the Conference, the registration desk will be open each day from 7:45 until 17:00.

Appleton Tower is located on the East side of George Square on the University of Ednburgh campus. To locate George Square on an Edinburgh map, first find the Meadows, a large open park area approximately 1/2 mile South of Edinburgh Castle, lying on the North side of Melville Drive.  George Square is just North of the Meadows.  Charles Street runs along the East side of George Square, and just across Charles Street are two multi-story buildings.  The North tower is Appleton Tower; the South tower is the David Hume Tower.

To reach Appleton Tower from the central Edinburgh area, from the East end of Princes Street go South along North Bridge Street. North Bridge Street becomes South Bridge Street as it crosses the High Street (the Royal Mile). Proceed along South Bridge Street, crossing Cowgate and then Chambers Street. From South Bridge Street, turn right on South College Street, proceed one block, and you will see the Student Centre on your left at the intersection of South College and Potter Row. Proceed South on Pottter Row for another couple of blocks and you will see Appleton Tower on your right at the intersection of Potter Row and Crichton Street. 

 

University of Edinburgh / Department of Geography -- Tour of the City of Edinburgh

Hotel Information and Conference Location

Information and assistance with hotels in Edinburgh is available from First Option in Edinburgh.

In addition, a map of central Edinburgh showing the location of the University and various landmarks has been provided by First Option, and can also be accessed from the First Option page.

 

Questions about ICTE Edinburgh 1999

Q. What are the exact dates and times of the ICTE Edinburgh Conference?

A. The Conference will open on Sunday Evening, March 28, with a welcome session and an opening keynote speaker.  Regular sessions will begin on Monday morning, March 29, and will continue through Wednesday, March 31, concluding late in the afternoon on March 31. The Castle Reception will be on Monday evening, March 29, and the Conference DInner will be on Tuesday evening, March 30.  School visits for those interested are being arranged prior to the Conference on Friday, March 26, and following the Conference, on Thursday, April 1.

A complete Conference schedule with paper titles, presenters, and times, will be published on this web site no later than early January, 1999.

 

Q.   I didn't include the Castle Reception in my registration and payment which I have already sent in.  Can I buy tickets for the Castle Reception on-site in Edinburgh?

A.  We will sell tickets to the Castle Reception and for the Conference Dinner on-site in Edinburgh, at the ICTE Registration and Check-In desk, until these are sold out.  Capacity for both events is limited, so these will only be available until we reach the limit for each event.

 

Errata

Attendees with Special Needs:  The ICTE Regular Registration Form for ICTE Edinburgh 1999 mailed recently lists March 15, 1998 as the deadline for requests by attendees with special needs.  The correct deadline is February 26, 1999.   The correction is as follows:

[ ] SPECIAL NEEDS Please check here if you require special assistance to fully participate in ICTE.  Attach a written description of needs. (Please request special services prior to February 26, 1999.)

(Note that this has been corrected on the Regular Registration Form on this web site.)

 

Questions About Registration

Q. May I pay the regular Presenter Registration Fee and the amount for one conference dinner after November 16, 1998?  If so, on the Presenter Registration Payment Form, under Presenter Registration Fees, do I indicate that "I will pay the regular Presenter Registration Fee of $265 and one conference dinner ($60 USD)"? 

A. You may pay the total of $265 and $60 after November 16, 1998.  If you decide to do this, you need only send your Presenter Application / Registration Form now, and leave the Presenter Payment Registration Form on the back blank.  Complete and send a copy of the Presenter Payment Registration Form after November 16, 1998, at the time you want to make your payment.  If you want to pay the presenter registration fee after November 16, 1998, you should pay $265 US, plus the amount for the Conference Dinner if you wish to attend the dinner.  You may pay the Presenter Registration of $265 at any time up through January 31, 1999.  After January 31, the Presenter Fee goes up to $330 if not paid by Jan. 31, 1999.

Presenters who pay before November 16, 1998 can pay the reduced presenter fee of $245.  Presenters who do pay before Nov. 16 should complete the Presenter Payment Registration Form and forward it to ICTE on or before November 16, 1998.

 

Q. If I want to present a paper at ICTE Edinburgh 1999, do I have to register to attend the Conference, and then also register as a Presenter?

A. No, you only need to register once as a Presenter.  Note also that Presenters pay a reduced registration fee if their paper is accepted for a presentation at the Conference.   Papers presented will be published in the ICTE Edinburgh 1999 Conference Proceedings.

 

Q. I am submitting an application to present a paper at ICTE Edinburgh 1999.  Do I have to send my registration payment with my Presenter Application / Registration Form?

A. No, you do not have to send your payment with your Presenter Application / Registration Form. You can mail, courier, or Fax your completed Presenter Application / Registration Form and 150 word proposal abstract to ICTE now, and wait and make your presenter registration payment if your proposal is accepted.   Note, however, that those submitting proposal abstracts for presentations who do elect to pay at the time they submit their Presenter Application / Registration Form -- due by Nov. 16, 1998 -- will be eligible for the special Early Bird presenter registration fee of $245.  If your proposal is not accepted, this amount will be refunded with no penalty.

Presenters who pay after November 16, 1998, but on or before January 31, 1999, must pay the regular Presenter Registration fee of $265.

Presenters who pay after January 31, 1999 must pay a Presenter Registration fee of $330.

If you decide to submit your completed Presenter Application / Registration Form without payment, you should complete the separate Presenter Registration Payment Form to accompany your payment at the later time when you do make your payment.  Note that the Presenter Registration Payment Form can be Faxed to ICTE if you are paying by credit card.

If you decide to submit your completed Presenter Application / Registration Form with payment, you should complete the separate Presenter Registration Payment Form to accompany your payment, and send these along with a completed Presenter Application / Registration Form and proposal abstract to the address listed on the forms.

 

Q. I am submitting an application to present a paper at ICTE Edinburgh 1999, but I will send my registration payment later.  Can I Fax my 150 word proposal abstract and my completed Presenter Application / Registration Form to ICTE?

A. Yes, you can FAX the abstract and completed  Presenter Application / Registration Form to ICTE at the Fax number listed on the form.  When you make your registration payment at a later date, you can also Fax the completed Presenter Registration Payment Form to ICTE if you are paying by credit card; otherwise you must mail or courier your payment with the completed Presenter Registration Payment Form to ICTE at the address listed for mail, or the address listed for courier shipments.  (Please do not send currency -- payment should be by credit card, bank draft, cashier's check, personal or institutional check, or institutional Purchase Order.)

 

Q. Do I have to send my 150 word proposal abstract with my Presenter Application / Registration Form?

A. Yes, you must submit your proposal abstract with the completed Presenter Application / Registration Form.  The Proposal Review and Selection Committee must have the completed registration form and the 150 word abstract in order to consider your proposal to present.

Note that you can Fax the completed Presenter Application / Registration Form and your proposal abstract to ICTE at the fax number listed on the form.

 

Q. My colleague and I are interested in submitting a paper for ICTE Edinburgh 1999.  The Presenter Registration Form does not appear to be designed for multiple presenters.  How should we proceed?  Also, how do we handle registration payment for each presenter?

A. For an additional authors / presenters of a paper, you should list the additional presenter(s) of a paper on a plain paper attachment to the Presenter Application Form on which you identify each co-presenter's name and affiliation.  The presenter's name that is listed on the Presenter Application Form will be listed first in the list of authors / presenters of a paper in the published program, with those on the attached sheet listed  following.

For registration payment, each co-presenter of a paper must register and make payment using a copy of the Presenter Registration Payment Form.  Each co-presenter should indicate the same proposal title(s) and identify themselves as a "co-presenter" on the Proposal Title(s) line of their respective Presenter Registration Payment Form. 

 

Q. My wife will accompany me to Scotland for ICTE Edinburgh 1999, but will not attend the Conference.  Can she attend the reception and dinner, and if so, how do I indicate this on the registration form?

A. For your wife (or others accompanying you) to attend the reception and dinner, enter the total amount for the number of dinner tickets, and the number of reception tickets, you would like in the "Registration Fees" section at the top of the Presenter Registration Payment Form, and include these in the Total Enclosed amount in the "Registration Fees" section, as well as in the Total Remitted amount in the "Payment By" section.  You will receive the number tickets for which you have paid to the dinner and to the reception in your registration envelope when you check in at the Conference.

 

Q. I am not able to fill out your registration forms on-line, even though they display in my browser.

A. That is correct -- the forms are designed to be printed to your printer from your browser when they are displayed on the screen, and not filled out on-line.  After the registration forms are printed, they should be filled out and faxed or mailed to ICTE, to the address or fax number listed.

We haven't yet gone to on-line registration and payment, but may do so in 1999.  We have been concerned about credit card security with on-line payment, but may implement this with Card Services International in 1999 since they seem to be putting a secure system in place with a lot of safeguards.  This won't be in place in time for the Edinburgh conference, however.